The official forms.

Before you start

• Download the current version from this page. Do not reuse an old copy or one sent to you by someone else.
• Open it in Excel or LibreOffice. Do not save it as .xls or .csv.
• Fill in the cream cells only. Everything else is locked so the registry can read your answers without guessing.
• Do not add, delete or move rows, columns or sheets. If the layout changes, the upload is rejected — the answers are still there, but they no longer line up with the questions.

Supporting documents

Maps, photographs, GIS files, certificates, signed pages, financial models — these are uploaded as separate files alongside the workbook. Do not paste or embed them inside it; embedded files are not read.

1. Give each document a short reference of your own choosing, for example SITE_PHOTO_01.
2. Type that reference in the “Annex Ref ID” cell next to the field it supports.
3. List every reference on the Evidence Register tab, with a title and the file name you will upload.
4. Upload the files when you submit the workbook. Each reference gets its own slot.

A reference used in a field but missing from the Evidence Register will fail the checks, and so will a registered reference no field uses.

Before you upload

• Open the Validation tab. Every check must read PASS.
• The registry runs the same checks again on upload, plus the ones that compare your submission against your other records. A workbook that fails any of them is returned to you.
• You can upload a part-finished workbook and come back to it. It is checked when you submit it, not when you save it.